Meeting Minutes (12/02/08)

1. Chiangmai trip was discussed

• Trip will be from the 18th to the 21st of June
• Cost will depend on the number of people who are going. Approx 40 sgd per day per person. this will include 3 meals and laundry seervices. Airafre is approx 350-360 sgd on budget ariline.
• there was a further suggestion from Thian Beng that we go 1-2 days earlier to film orphans on the streets to facilitate in the reflection excersice when we come back.
• we are to confirm the exact attendance for the trip the next time we have meeting.

2. Funding

• Funding will be obtained from young change makers (YCM)
• treasurers will find out more details on funding procedure and update accordingly.
• There were also suggestions to defray the cost of sending the Kits by getting sposorship from the airline.

3. Kids' Kits

• It was suggested that something basic and geberic should be put into the kits because the age range for the Thai kids is from 6-16 years old. We are to ensure that the kits will be beneficial to all the kids irrespective of age. some examples of items were toothbrushes, excercise books and writing paraphernelia
• About 160 Kits will be required

4. Contacts for schools

• Destin suggested that we ask secondary schools first. this is because most of our GESl team members did contract teaching in secondary schools prior to NIE and thus might have contacts in these schools. In particualr the suggestion was to target Sec 1 students.
• Once the contact has been made with a school and willingness shown, the publicity people will handle the negotiations. however the programme people will have to come up with something concrete for the publicity people to work with.
• A website should also be up and running for the publicity people to use as a tool to convince the school. This website (made available to the public) was set up by the IT people during the GESL meeting session in the form of a blog titled Kids to Kids by Homerun. However there is still the problem of compressing videos to put up on this public domain blog. The publicity people are also to help the IT people conceptualize how the blog will look like. Kok Boon has volunteered towork with publicity and IT with the setting up of this blog.

5. Everybody then moved into their respective departments and worked throughout the rest of the meeting.

6. Things for people to do!

• Programme people to come up with the actual specifics of the programme in 2 weeks time.
• Logistics need the name of the school in Chiangmai to source for sponsorship
• Everyone needs to contact their contract schools by the next meeting.
• New public domain blog (which will include videos) to be worked on collectively by IT and Publicity people
• Treasurers will find out more details on funding procedure and update accordingly